Meeting Management Software

Meetings are an essential part of the business workflow within an organization. As per facts, an average manager spends almost 50 percent of their working time attending business meetings which is enough to drive them insane. If systemizing and keeping track of meetings make you crazy, you need outstanding Meeting Management Software. It lets two or more people schedule business meetings and arrange audio and video discussion within a team. Also, you can record these meetings for future use. 

Are you searching for the top-ranked meeting software with the lowest price and exceptional features that allow you to communicate uninterrupted video and audio? Then, you are at the appropriate place, go through the reading below and sort out Best Meeting Management Software for proper planning and task distribution across the organization.  

However, in today’s world, remote work is widespread, and meetings are moved to virtual spaces. Many meeting tools have popped up in the market, and we arrange the top ten meeting management software according to experts’ views. Undoubtedly, selecting one from plenty of products is incredibly difficult, so this article is purely for your convenience.

Top Three Pick: 

After many hectic hours researching online, we present the top-recommended meeting software. Zoom is top-in-the-line video meeting management software recommended to beginners due to its easy-to-use features. Also, most professionals choose this software to manage their meetings. 

The second best meeting management solution in our suggestion list is Cisco WebEx. It is one of the top-leading meeting tools which needs no introduction. Most successful businesses and large teams use this software for managing meetings.

nTask is another high-quality meeting management tool present in our suggestion list. NTask is one of the best project and task management software in today’s market. It assists you in getting in touch with your teammates about working activities. 

These three tools mentioned above are economical, top-level in quality, and deliver the users with comfort and features which he wishes during meetings. The existence of any one Meeting Management Software from these top-ranked products will assist you in filling the communication gap between different teams and also allows you conveniently create the meeting agenda. 

List of Top 10 Meeting Management Software:

In this modern technology generation, meetings are converted from physical to virtual space, and the best meeting management software is available with different features. You can pick one which provides a room reservation mobile application, receive workspace, and also give you access to meeting management software from digital signage and wayfinding displays. 

Moreover, these tools enable the team to achieve multitudinous goals within an affordable approach. The right meeting management tool can turn your meeting from chaotic to organized and effective. Nevertheless, even the advanced meeting management solution has some drawbacks, such as technical issues, patchy networks, etc. Whether you are running a meeting within a cross-functional team or your internal team, not all meeting management tools have identical features. 

In addition, sorting out the Best Meeting Management Software among countless tools takes too much effort and time. You have come to the correct venue; all the expert’s work has been done for your ease. We have arranged the list of top ten meeting management solutions so that your team will enjoy and comfortably plan future strategies, keep track of every discussion, and strive for business productivity. Let’s jump into the list;

List Here:

1. Best Overall Meeting Management Software; Microsoft Teams 
2. Best for Team Collaboration; Fellow 
3. Best for Managing Video Meetings; Zoom 
4. Best for Feature-rich Video Meetings; Lucid meetings 
5. Best for Larger Businesses; Cisco WebEx
6. Best Free Meeting Management Software; Skype
7. Best Meeting Software For Project Management; nTask
8. Best Software For Round-Robin Scheduling; HubSpot Meeting 
9. Best Video conferencing Tool To Provide Ease of Integration; Google Meet 
10. Best For Cloud-based Meeting Management Tool; Fuze

Best Meeting Management Software Reviews:

These Meeting Management Softwares are incredible in each aspect. You may need the software to hold business meetings, deliver your lecture, schedule or plan a strategy and others; these top-ranked tools will give the maximum comfort and features you require while meeting. They must provide some tools, including consensus trackers, agenda creators, and minutes recorders, to facilitate effective meetings.

We, as experts, examined a myriad of software and found the ten best meeting management software during their examination tenure. We flesh out details of every meeting management tool present in this write-up; so that you can easily pick one as per your requirements. 

Microsoft Teams

Microsoft Teams is the Best Meeting Management Software and communication platform developed by Microsoft. This is connected to the Microsoft 365 suite of services, which especially build to help teams stay connected, irrespective of location or device.

The software includes many features, such as:

• Chat and instant messaging for real-time communication
• Video and audio conferencing for remote meetings
• File sharing and collaboration tools, including the ability to co-author documents in real-time
• The ability to integrate with other Microsoft 365 apps and services, like Outlook, OneDrive, and SharePoint
• Screen sharing for presentations and remote assistance
• You can create channels for projects or teams, which you can use to share information and resources.

In addition to its collaboration and communication features, Microsoft Teams also includes tools for managing tasks and projects, such as creating and assigning tasks, tracking progress, and setting reminders.

You can use Microsoft Teams on various devices, including Windows, Mac, iOS, and Android, and it also includes a web-based version that You can access from any browser. It’s also accessible with Microsoft 365 subscription.

Key features of the Microsoft team

Microsoft Teams includes various features designed to help teams stay connected and productive. Some of the key features include:

• Chat and instant messaging: Let team members communicate in real-time, whether in the exact location or working remotely.
• Video and audio conferencing: Enables remote meetings with the ability to share screens, record sessions, and use virtual backgrounds.
• File sharing: Allows team persons to share and co-author documents in real-time, using tools such as Microsoft Office apps.
• Integrations: Microsoft Teams can be integrated with other Microsoft 365 applications and services, such as Outlook, OneDrive, and SharePoint, as well as third-party apps and services to enhance its functionality.
• Channels: Allows teams to create tracks for specific projects, which you can use to share information and resources and to collaborate on tasks and projects.
• Bots and apps: Microsoft Teams supports bots and third-party apps, which enhance the functionality of this software.
• Task management: Teams include tools for managing tasks and projects, such as the ability to create and assign tasks, track progress, and set reminders.
• Security and compliance: Microsoft Teams is designed to meet the security and compliance needs of businesses, with features such as data encryption, compliance-friendly archiving and eDiscovery, and multi-factor authentication.
• Customization: Teams also offer various customization options for organizations, such as creating custom backgrounds, bespoke apps, and other opportunities to personalize the team’s experience.

Pros 

• Offers large storage space
• Appropriate for both large and large-scale meetings 
• The free version supports 300 meeting members 

Cons

• No meeting reminders
• No agenda templates

Fellow

The Fellow is among the productive Meeting Management Software, which contains collaborative and record-keeping features. This software assists you in building an agenda to make the meeting run smoothly so you can handle all business issues. It integrates with other meeting management software such as Google Tasks, Slacks, Google Meet, and MS Team. With this software, you can record action items on the spot. In addition, it allows you to copy the minutes and suggest corrections if required. 

Key Features of Fellow

Some key features of Fellow include; 

• Meeting Scheduling: Users can schedule and organize meetings, set recurring appointments, and invite attendees. It also allows easy integration with calendar apps like Google Calendar and Outlook.
• Agenda management: Provides tools for creating and sharing agendas, taking notes, and tracking action items and follow-ups. It allows teams to stay organized and focused during meetings.
• Performance tracking: Allows users to set goals, track progress, and gather analytics on team performance. Also, it can help managers identify areas for improvement and make data-driven decisions.
• 1:1 meetings: Enables managers to schedule and conduct 1:1 meetings with their direct reports and track progress in real-time. It lets managers stay in touch with their team members and address any issues as they arise.
• Feedback collection: Fellow enables team members to give and receive feedback, which can be tracked and analyzed to improve team dynamics. It can create a culture of open communication and continuous improvement.
• Customizable Templates: Provides various templates to make it easy for users to organize their work and share information with others.
• Integrations: Fellow software integrates with various other tools and platforms, including G Suite, Slack, and Zoom, to provide a seamless workflow experience.
• Reports and analytics: Fellow software provides analytics and reports on meeting activity and team performance, which can help teams identify patterns and trends in their work and make data-driven decisions.

Pros 

• Excellent tool for building agenda 
• Search and tag function, which works along all meeting notes
• Provides tools for applying templates
• Offer a six-phase approach to every meeting 

Cons 

• No internal support for video and audio calls 

Zoom

Zoom is an online Meeting Management Software that allows users to connect remotely via audio, video, and chat. You can use it for online classes, business meetings, webinars, and virtual events. Zoom provides many features, such as screen sharing, recording, and breakout rooms, as well as support for up to 1000 participants in a single meeting.

Moreover, Users can join Zoom meetings via a web browser, the Zoom app, or by phone. Zoom offers paid plans with features like cloud recording and advanced security options. Zoom is a versatile and user-friendly tool for remote communication and collaboration.

Key Features of Zoom 

Its many features make it a popular choice for remote communication and collaboration. Some key features include:

• Video and audio conferencing: Zoom allows users to connect via audio, video, and chat, making it easy to hold face-to-face meetings and classes remotely.
• Screen sharing: Zoom lets users share their screens during a meeting, making it easy to present documents, images, and other media.
• Recording: It allows users to record their meetings and save them to their computers or the cloud for later viewing.
• Breakout rooms: Zoom allows the host to split a meeting into smaller groups for more focused discussions or activities.
• Support for large meetings: Zoom supports up to 1000 participants in a single session, making it well-suited for webinars and other large-scale events.
• Easy access: Zoom allows users to join meetings via a web browser, the Zoom app, or by dialing in via phone.
• Paid plans: Zoom offers programs with additional features such as cloud recording and advanced security options.
• Virtual background: Zoom enables users to change their background during the meeting, making it easy to hide messy rooms or to set a professional background.
• Waiting Room: Zoom allows the host to put the participants in a waiting room before the meeting starts.
• Chat: Zoom lets users chat with each other during and after the meeting.

Pros 

• Streamline enterprise communication
• User-friendly tools
• Built-in collaboration characteristics 

Cons 

• Lack of comment control

Lucid Meetings

Lucid Meetings is a web-based Meeting Management Software that helps teams run more effectively. It includes online agenda building, meeting notes, action item tracking, and collaboration tools. Moreover, it allows for easy scheduling, recording, and sharing sessions. Lucid Meetings also includes real-time polls, surveys and Q&A, and analytics. 

In addition, this tool is designed to help teams stay on track and ensure that meetings are productive and efficient. Lucid Meetings is a comprehensive solution for managing all aspects of a forum, from planning and preparation to follow-up and accountability.

Key Features of Lucid Meetings

Lucid Meetings include various features to help teams run more effective meetings. Some of the key features include:

• Agenda building: Allows users to create and manage meeting agendas, including setting objectives, identifying attendees, and allocating time for each agenda item.
• Meeting notes: Allows users to take notes during the session and share them with attendees. It also allows us to assign action items and set due dates.
• Action item tracking: Allows users to track progress on action items, assign responsibility, and set due dates.
• Scheduling: Allows users to schedule meetings, invite attendees, and send reminders.
• Recording and sharing: Allows users to record and share meetings with attendees or others who could not attend.
• Real-time polls, surveys, and Q&A: Allows users to conduct polls, surveys, and Q&A during the meeting to keep attendees engaged.
• Analytics: Provides detailed metrics and insights on meeting performance, including attendance, engagement, and follow-up on action items.
• Collaboration tools: Includes tools for team collaboration, such as document sharing, task management, and communication channels.
• Meeting Templates: Allows users to create reusable meeting templates and standardize meeting structure.
• Integrations: Integrate with popular tools like calendar, email, and video conferencing to streamline the process.

Pros

• Provides flexible pricing plans
• Offer a free trial for all plans 
• Easy to use 

Cons 

• It doesn’t offer meeting room booking.

Cisco WebEx

It is a web and video conferencing Meeting Management Software that allows users to collaborate in real-time over the Internet. It includes screen sharing, document sharing, and audio and video conferencing. Additionally, it also includes webinars, meetings, and team collaboration tools. You can run this platform through a web browser or a mobile app. It offered a range of business pricing plans, including a free version for small teams and paid versions for larger organizations with more advanced features.

Key Features of Cisco WebEx

Cisco WebEx has many features designed to help users collaborate and communicate effectively. Some of the key features include:

• Video conferencing: WebEx allows users to meet face-to-face with their colleagues, clients, and partners, regardless of location. The platform supports high-definition (HD) video and voice, enabling users to share their screens, documents, and presentations.
• Screen sharing: WebEx enables users to share their computer screen with others during a meeting. This feature is helpful for presentations, demos, and remote troubleshooting.
• Document sharing: Users can upload, share and collaborate on documents, spreadsheets, and presentations with other users during a meeting.
• Audio conferencing: WebEx allows users to join audio conferences by phone or computer and also supports call-me and call-in options, which means participants can join the call from a phone number or through the Internet.
• Brainstorm and Chat Tools; This software lets you communicate privately. You can collect and supervise real-time polls from the team. 
• Webinars: WebEx also includes a webinar feature, which allows users to host large-scale online events, such as webinars, training sessions, and product demos.
• Meeting recording: WebEx allows users to record their sessions and webinars and then share the recordings with others for later viewing.
• Team collaboration: WebEx includes tools like chat, whiteboarding, and breakout rooms. These tools allow users to work together on projects and collaborate in real-time.
• Mobile access: Cisco WebEx can be accessed on mobile devices through the WebEx mobile app, which allows users to join meetings, share their screens, and collaborate with others even when they are on the go.
• Integrations: Cisco WebEx easily integrates with other business tools, such as Outlook and Salesforce, making it easy for every user to schedule and join meetings from within those platforms.

Pros

• Allow you to send easy meeting invitations via phone, SMS, IM, and email.
• Instantly switch between devices
• Let you share and edit files within meetings 

Cons 

• Share the limited type of files.

Skype 

Skype is a popular communication and Meeting Management Software. It provides the facility to make voice and video calls, send messages, and multiple share files with other Skype users. It was first released in 2003 and was acquired by Microsoft in 2011. You can run Skype on various platforms, including Windows, Mac, iOS, and Android. You can use this software on computers, smartphones, tablets, and smart TVs.

Skype is widely used for personal and business communication and is known for its reliability and high-quality audio and video. It also offers additional services like Skype for Business and Skype for Education.

Key Features of Skype

Skype is a feature-rich communication software that offers users a wide range of capabilities. Some of the key features of Skype include:

• Voice and video calls: Users can make audio and video calls to other Skype customers for free, as well as to landlines and mobile phones for a fee. The voice and video calls are high quality and encrypted for added security.
• Instant messaging: Users can send instant messages to other Skype users and participate in group chat. Users can also send emoticons, images, videos, and files to other users.
• File sharing: Users can share files with other Skype users, such as photos, documents, and videos. This feature allows for easy collaboration and sharing of information.
• Screen sharing: Its users can share their screen with other Skype users, which is helpful for presentations, remote support, and troubleshooting.
• Group video calls: Users can make video calls with up to 50 people, which is helpful for business meetings, family gatherings, and more. This feature allows users to connect with multiple people simultaneously, making it more efficient than numerous one-on-one calls.
• Translation: Skype has a built-in feature that can translate in-call speech in real-time. This feature helps communicate with people who speak different languages.
• Skype number: Users can get a Skype number, which allows people to call them on Skype as if they were calling a regular phone number. This feature will enable you to have a single number that you can use for both personal and business calls.
• Call recording: Users can record calls, both audio, and video, during the call, which can be helpful for business or personal use.
• Scheduled call: Users can schedule calls with the recipient; they will receive a notification before the call starts.
• Multi-Device support: Users can log in to Skype on multiple devices and receive notifications of incoming calls and messages on all devices.
• End-to-end encryption: Skype uses end-to-end encryption for instant messaging and audio calls.

Pros 

• Available on multiple platforms
• Auto-crapping and facial tracking features
• Instant messaging
• Provides fast meeting invites via personalized URL

Cons

• Not perfect for file sharing and documenting

nTask 

nTask is an emerging Meeting Management Software that assists you in planning, analyzing, collaborating, and managing your enterprise and educational meetings. Most top-grade companies such as Google, Paypal, Sony, and others use this powerful platform to simplify business processes. 

Moreover, this software manages meetings with ongoing neighboring operations such as end-to-end project management, risk management, team management, and issue management. It’s available on the web, iOS, and Android platforms. Furthermore, you can use this software for personal and professional use.

key features of nTask

• Task lists: Users can create task lists to organize their tasks and projects and assign tasks to team members or collaborators.
• Calendars: The software includes a calendar view that lets users see their tasks and deadlines visually.
• Reminders: Users can set reminders for upcoming tasks and deadlines and receive notifications on their devices.
• Time tracking: nTask allows users to track time spent on tasks, which can be helpful for billing or time management purposes.
• Collaboration: nTask also allows a team collaboration feature where all users can collaborate on a project and share progress updates, files, and comments.
• Reports: nTask provides words like task progress, time spent, team performance, and much more to keep an eye on the progress.

Pros 

• Friendly interface
• Allows you to share meeting materials with different teammates
• Send meeting invitations to infinite people

Cons 

• Don’t have built-in audio and video call option
• Only integrated through Zoom

HubSpot Meetings

HubSpot Meetings is a feature within the HubSpot platform and is an excellent Meeting Management Software that allows users to schedule, host, and join online meetings with clients and team members. The sessions can be prepared directly from the HubSpot CRM and accessed through a unique link generated for each meeting.

Furthermore, meetings can be held using video or audio conferencing, allowing the recording of the arrangements for later reference. Attendees can join the sessions from their computer or mobile device, share their screen, and access meeting notes and documents directly within the meeting. HubSpot Meetings also includes features such as calendar integration, automatic email reminders, and the ability to schedule recurring appointments.

Key Features of HubSpot Meetings 

Some key features of HubSpot Meetings include:

• Meeting Scheduling: Allows users to schedule meetings with clients and prospects directly from their calendars and sends automatic reminders and follow-up emails.
• Meeting link personalization: Creating personalized meeting links for different teams, products, or services.
• Meeting recording: Allows sessions to be recorded and automatically transcribed, with the option to share the recording with attendees.
• Meeting insights: Provides data and analytics on sessions, such as attendance rates, meeting duration, and follow-up actions taken.
• Meeting integration: Integrates with other HubSpot tools, such as CRM, Marketing, and Sales, to allow seamless data sharing and tracking.
• Automatic meeting summaries: Generates automatic summaries of meetings, including notes, action items, and follow-up tasks.
• Meeting scheduler: Provides a calendar scheduler for clients and prospects to schedule meetings with you.

Pros 

• Synchronize with your Google and 365 calendar
• Offer the feature of sending meeting links
• Create meeting sequence

Cons 

• It doesn’t offer audio and video call features. 

Google Meet

Google Meet is among the best Meeting Management Software developed by Google. It is part of the G Suite of productivity tools and allows users to hold virtual meetings, video calls, and webinars with up to 250 participants. You can access sessions via a web browser or mobile app; no additional software needs to be downloaded. 

Meet offers features such as screen sharing, recording, and live captions, making collaborating and sharing information during a call easy. Also, it has a breakout room feature, which enables the host to divide the participants into smaller groups, perfect for team building or group discussions.

Meeting hosts can also schedule and start meetings directly from Google Calendar, and participants can join via a link or by entering a code. Meet integrates with other G Suite apps, such as Google Docs and Gmail, allowing users to share and collaborate on documents in real time during a call. Moreover, it has a feature Q&A, which allows the host to manage participant questions. 

Furthermore, Meet also offers high-definition video and audio quality and complies with HIPAA and SOC 2 standards for security and privacy. In short, Google Meet is a versatile and user-friendly platform for virtual meetings. It is perfect for businesses, schools, and other organizations that need a reliable way to communicate remotely.

Key Features of Google Meet

• Video and audio conferencing: Meet allows users to join meetings via video or audio call and also provides the option to turn off video if desired.
• Screen sharing: Everyone on this platform can share their screens during a meeting, which can be helpful for presentations or demonstrations.
• Live captions: Meet provides real-time captions for spoken words during a meeting, which can be helpful for people with hearing disabilities or those who are not fluent in the spoken language.
• Recording: Meet allows users to record meetings, which can be helpful for later reference or for those unable to attend the live discussion.
• Virtual backgrounds: Meet allows users to change their backgrounds during a meeting, which can be helpful for privacy or to add a professional touch.
• Security: Meet has several security features, such as end-to-end encryption, two-factor authentication, and quality to prevent unauthorized users from joining a meeting.
• Collaboration: Meet allowed users to collaborate in real-time with features like chat and shared documents, as well as integration with other Google apps like Docs, Sheets, and Slides.
• Accessibility: Meet also features accessibility features such as automatic live captions, keyboard shortcuts, and the ability to customize the layout to fit individual needs.
• Limit on participants: Google Meet has a limit of 100 participants for the free version and 250 participants for the paid version.
• Cross-platform compatibility: Meet can be accessed on desktop and mobile devices and through a web browser.

Pros 

• Integration with Google Workspace 
• Highly secure and reliable 
• Impressive real-time captions 
• It supports breakout rooms 

Cons 

• Support limited participants 

Fuze

Fuze is a Meeting Management Software for video conferencing, online meetings, and real-time collaboration. It provides a source of connection and association with others from anywhere worldwide using various devices, including laptops, smartphones, and tablets.

The platform offers different features, such as screen sharing, recording, transcription, and the ability to schedule and join meetings with a single click. It also includes integrations with other productivity tools, such as calendar applications and CRM software.

Fuze has a mobile app allows users to join meetings, collaborate in real-time, and access their content from anywhere. Additionally, it offers a feature of AI-based transcription and content search capabilities that allows users to search through the audio and text of their meetings and find specific information quickly.

Fuze is specially designed for businesses and organizations of all sizes and is often used in the healthcare, finance, and education industries. In addition, this meeting management tool is also available as a cloud-based service and can be installed on-premises.

Key Features of Fuze

• Voice and video conferencing: Fuze allows users to make voice and video calls and host video meetings with up to 200 participants. The platform also includes features such as screen sharing, recording, scheduling, and joining discussions directly from a calendar.
• Instant messaging: Fuze includes an instant messaging feature in which you can communicate with other users within the organization in real-time. This feature also can share files and images.
• Phone system integration: Fuze can integrate with a company’s existing phone system, allowing users to make and receive calls directly from the Fuze platform. This feature lets users access Fuze’s communication tools from one unified interface.
• Mobile App: Fuze also has a mobile app that allows users to access the platform’s features from their smartphones or tablets. It lets users stay connected and productive while on the go.
• Security and compliance: Fuze is designed with safety and keeping in mind features such as end-to-end encryption, data loss prevention, and compliance with industry regulations such as HIPAA and SOC2.
• Collaboration: Fuze includes team collaboration features, such as task management, file sharing, and shared calendars.
• Administration and Analytics: Fuze includes robust administration and analytics features that allow businesses to manage and monitor their communications, users, and usage. With the analytics feature, companies can gain insights into how their employees use the platform and optimize how they use it.

Pros 

• Support a large number of calls 
• Provide HD videos and enhanced clear audio 
• Easy-to-use interface 

Cons 

• Not worth your cost for most SMBs 

Before buying the Best Meeting Management Software, what factors must You consider?

When selecting the best Meeting Management Software, consider what factors are essential for your organization. This article provides a detailed list of these characteristics, so take your time and carefully read this post. 

Compatibility 

While choosing the Meeting management software, we must consider compatibility as it ensures it will work seamlessly with the devices and platforms you and your team already use. For example, choosing a meeting management software compatible with Windows would be beneficial if you primarily use Windows-based computers in your organization. Similarly, if you are using a specific web browser, such as Google Chrome, choosing software compatible with that browser would be helpful.

Additionally, compatibility with other tools and applications that you use, such as email and calendar software, is also essential. Some meeting management software can integrate with these tools, allowing you to schedule and manage meetings directly from your calendar or receive meeting invites and reminders directly in your email inbox.

Integration 

Integration plays a crucial role in choosing meeting management software as it allows the software to seamlessly connect and share data with other tools and systems that a business may already be using. It includes calendar systems, email platforms, and project management tools. 

Meeting management software that integrates with these other tools can save time and improve efficiency by manually abolishing the data entry requirement or switching between multiple platforms. Additionally, integration can enhance the software’s functionality by providing additional features like real-time updates and automated tasks.

Users-Friendliness

User-friendliness is essential when selecting a meeting management software because it ensures users can easily navigate and utilize its features. A user-friendly interface can increase productivity and efficiency, allowing users to quickly and easily schedule and manage meetings, access important information, and communicate with others. 

Additionally, a user-friendly interface can reduce the learning curve for new users, making it easier for them to use the software effectively. User-friendliness is essential when choosing meeting management software, as it can significantly impact its effectiveness and overall success.

Scalability

When choosing a Meeting Management Software, scalability is an important consideration to ensure that the software can handle an increasing number of meetings and users without a decrease in performance. Some key features to look for in scalable meeting management software include:

• The ability to handle many meetings and attendees: The software should handle a high volume of sessions and many attendees without experiencing lag or downtime.
• The ability to add more resources: The software should be able to add more resources, such as servers or hardware, to handle an increase in usage.
• The ability to handle more users: The software should handle an increasing number of users without any decrease in performance.
• The ability to handle more significant amounts of data: The software should take large amounts of data, such as meeting notes and recordings, without experiencing any slowdowns or crashes.
• The ability to handle different time zones and languages: As these tools use globally, they should be able to handle different time zones and languages, making them accessible to users worldwide.
• The ability to handle diverse user roles: The software should take different user roles, such as attendees, hosts, and administrators, with varying access levels and permissions.
• Cost-effective and easy to manage: Software should be cost-effective, easy to operate, and simple to understand.

By considering these features, you can ensure that the meeting management software you choose is scalable and can handle the growth of your organization.

Support

Customer support is critical to consider when selecting the best meeting management software. It runs smoothly, and users have the necessary resources to troubleshoot issues and learn how to use it.

Having a dedicated customer support team available to assist can be extremely valuable in the event of any issues that may arise. It includes technical support, training, and help with troubleshooting any problems. A good customer support team can answer users’ questions and guide how to use the software, allowing users to get the most out of the software.

Also, it’s essential to consider the availability of customer support; some software providers offer 24/7 support, while others may only provide support during business hours. Moreover, Depending on the nature of your business and the hours your employees use the software, it can be necessary to consider.

Overall, having access to good customer support is critical in ensuring that the software is used effectively and that users are satisfied with their experience.

Cost

Cost is substantial when picking the best meeting management software because it can significantly impact an organization’s budget. The software price will vary depending on the features and functionality offered, and it’s essential to find software that fits within the organization’s budget.

One factor to consider is the cost of the software itself, whether it’s a one-time purchase or a recurring subscription. Another factor to examine is the cost of implementation and training. Some software may require additional resources or expenses to set up and integrate with existing systems.

Additionally, it’s essential to consider the ongoing costs, such as the cost of maintenance and upgrades, as well as the cost of customer support.

Security 

Security is an important consideration when choosing the best meeting management software because it is essential to protect sensitive information and ensure the confidentiality of meetings. Data breaches and cyber attacks can severely affect an organization, including financial losses, reputational damage, and legal liabilities.

When choosing meeting management software, it’s essential to consider the level of security that the software provides. It includes data encryption, user authentication, and access controls. Additionally, it’s necessary to consider the software’s compliance with relevant security regulations and industry standards, such as HIPAA and GDPR.

It’s also essential to ensure that the software is regularly updated and maintained to address any security vulnerabilities that may be discovered. Moreover, it would help to consider how the data is stored, whether on the cloud or on-premises, and the providers’ measures to protect data.

In short, security is a critical consideration when choosing the best meeting management software. It is essential to protect sensitive information and ensure the confidentiality of meetings. Choosing software that provides strong security measures and regular updates to address any vulnerabilities will help an organization protect itself from data breaches and cyber-attacks.

Frequently Asked Questions About Meeting Management Software:

While choosing the Best Meeting Management software, we all have some questions. We have done some deep research over many hectic hours across the web online and found some most commonly asked questions on meeting management tools. In this publication, you will get the reply to these queries from experts. 

Q: What is Meeting Management?

Ans; Meeting management facilitates fruitful discussion and maintains everyone’s time effectively to attain team objectives. It contains all the activities before, during, and after the meeting. In today’s world, every organization, whether educational or business, conducts meetings for problem-solving or plans different strategies. Creating a meeting for a small organization is a small deal. But when it comes to a large organization, making and managing meetings is tricky. 

Q: What is Meeting Management Software?

Ans; Meeting Management Software is a digital program that lets individuals or team persons plan, systemize, and run their business or educational meetings and record them. High-quality software contains many features which assist you in creating productive meetings. This software lets you create an agenda, schedule meetings, send invitations, set timers, make notes, track decisions, generate minutes, and many others. 

Q: Elaborate on some steps for effective meeting management.

Ans; Here are a few steps that you should consider before, while, and after a meeting; 

• The first step to make your meeting most effective is agenda-making. The meeting agenda includes a list of discussions and activities you must cover during the session. It is the initial and most crucial element of any team interaction.

• The second step is to estimate the meeting attendance. Before starting the meeting, always decide who will attend the meeting. You must limit the number of members to keep your discussion on track. 

• Before a meeting, always clarify roles if any update is required from attendees so that everyone understands what they have to do. 

• Before starting your meeting, create and send the meeting invites. These invites must contain meeting time, length, date, agenda, and location. If you are going for a virtual or remote meeting, add a link to the conference room and other details in your invite.

• While meeting, you must assign the notetaker to attendees to record meeting minutes. Once every team member goes through meeting minutes, you can archive them. 

• After the end of the discussion and decision-making, always check whether there is a need for a follow-up meeting. It solely relies on action items and further steps during a session.

Q: What are the types of meeting management software?

Ans; There are many kinds of meeting management software. Some are specific for managing meetings, but some contain extra features to streamline your workflow. Some tools are unique settings such as scrum, one-on-one, board meetings, and others. No matter what meeting software type, these platforms let you do the followings;

• Create meeting agenda
• Offer consensus tool which helps in decision making
• Assists you in integrating and scheduling meetings
• Switch the communication gap between distinct teams
• Outline action items and create tasks

Q: Do you need an account to use Zoom software?

Ans; If you are joining the Zoom meeting as a participant, you do not need to create a Zoom account. But if the host has confined joining discussions by profile authentication, participants require a Zoom account to access the meeting. Also, you need your account to create a session and invite different people. With the Zoom account, you can create your discussions and schedule them. 

Q: Can a Cisco WebEx meeting run without a host?

Ans; The answer is yes. By enabling the “join before host,” participants can join meetings without the attendant. But the main disadvantage of enabling this setting is using teleconferencing minutes. 

Q: Which features does nTask offer to manage meetings?

Ans; nTask offers multiple features to manage your meetings, including scheduling, project management, time tracking, issue tracking, team management, and many more. It organizes and collaborates with the Kanban board.  

Q: How do you use Google Meet for video meetings?

Ans; Google Meet allows you to schedule a video meeting or join an ongoing discussion instantly. As this meeting management tool works in collaboration with all advanced browsers, you don’t need any plugins while using your laptop or desktop. In addition, you have to pay nothing, irrespective of having a Google Workspace account or G Suite. It lets you schedule meetings via Google Calendar or initiate or join your sessions through Gmail. 

Q: What are the features of Skype?

Ans; Skype allows audio and video calling, screen sharing, smart messaging, call recording and live subtitles, private chatting, and many more. You can use this meeting application on your desktop, android, or tablet. If you and your partner are using Skype, then the call will be completely free of cost. It provides some premium features such as voice mail, making landline calls, and others. You can get access to these features after paying a premium.

Q: Can HubSpot record Zoom meetings?

Ans; Amazingly, if you have a Zoom Enterprise account, you can easily synchronize Zoom Cloud recordings to revise in HubSpot. Using a third-party calling provider, you can review Zoom recordings via HubSpot’s calling tool. 

On the Bottom Lines

In this guide, we have debated every possible aspect of the Best Meeting Management Software which can assist you while purchasing the suitable one for your organization. Also, we have discussed the advantages and disadvantages of every single software. These tools are crucial in enhancing the employee’s productivity and engagement and ensuring strong communication and teamwork.

We are damn sure that one of the software mentioned above will meet your desires regarding expenses and features that will suit your organization’s needs. It allows you to search best within your range by reading the information in the buying guide portion of this article. 

In addition, we have arranged the central comfort station for the reviewer’s ease, sorting out the best meeting management tools among a bundle of online products in today’s market for commercial purposes. Here, we present three top-notch software from our list; these include:

• Zoom
• Cisco WebEx
• nTask

These three suggested products will encourage you to own economic and productive meeting software and provide personal and organizational growth opportunities. Everything you need clarification about Meeting Management solutions is resolved now; the information in this guide will genuinely assist you in selecting the best software.

In addition, these top-notched Meeting Management Software possess incredible features which are barely present in others. Therefore, kindly read this post with utmost care; this post will remain beneficial for you while buying the best software for your business. 

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